The General Evaluator evaluated everything that takes place during the club meeting. In addition, the General Evaluator is responsible for the Speech Evaluators, the Timer, Grammarian and ‘Ah’ Counter, making sure they know their responsibilities. Normally an Evaluator is assigned to each speaker; however, sometimes evaluations may be done by panels. The General Evaluator may set up any evaluation procedure desired, but must make sure each evaluation is brief yet complete.
Before the Meeting
• Checks with the Toastmaster to find out the program for the meeting and if there are any planned deviations from the usual meeting format.
• Contacts evaluators to brief them on their responsibilities, the speakers they will be evaluating and the evaluation format to be used.
• Emphasizes to Evaluators that evaluation is a positive, helping act that enables fellow Toastmasters to develop their skills. Emphasizes that an evaluation should preserve or enhance self-esteem of the speaker.
• Contacts Timer, Grammarian and ‘Ah’ Counter to remind them of their assignments.
• Prepares a brief explanation of the purpose, techniques and benefits of evaluation for the benefit of guests and new members. Emphasizes that evaluation is a positive experience designed to help people overcome weak habits and add power to good ones.
Upon Arrival at the Meeting
• Makes sure all Evaluators have arrived and arranges for substitutes if necessary.
• Checks that each Evaluator has the Speaker’s manual and understands the projects objectives and evaluation.
• Confirms the recommended time of each speech and notifies the Timer.
• Sits near back of room to fully observe the meting and its participants.
During the Meeting
• Takes notes on everything that happen (or doesn’t happen, but should).
• Observes every participant in the program, from the person giving the invocation to the last report by the Timer. Looks for good and less good examples of preparation, organization, delivery, enthusiasms and performance of duties.
• Doesn’t reevaluate speakers, but may offer something that the Evaluator have missed.
• Presents a brief on purpose, technique and benefits of evaluation and the methods today’s Evaluators will use.
• Concludes with the general evaluation of the meeting, referring to the notes taken during the meeting.